Build a home care system that books more clients, retains caregivers longer, and delivers 5-star service 24/7 - while your team focuses on care, not chaos.
The #1 AI consultant for Home Care & Healthcare Providers. We've helped agencies cut admin time by 50%, retain 30% more caregivers, and double client inquiries through automation.
Lead magnets are the magic behind your system - the habit that fuels constant growth.
Every agency that scales with AI has one thing in common: they've built the habit of regularly creating new lead magnets.
Here's why:
A short quiz that helps families assess whether they're experiencing caregiver burnout and if professional help is needed.
It addresses a real pain point - family caregivers often don't realize how much stress they're under until it's quantified.
A comprehensive PDF checklist for assessing home safety hazards for elderly loved ones.
Families want to keep loved ones safe. This provides immediate value while positioning you as the expert.
Interactive calculator showing estimated monthly costs for different levels of home care based on location and needs.
Cost is the #1 question. By providing transparent estimates upfront, you build trust and qualify serious leads.
A guided tool that helps families create a customized care schedule and task list for their loved one.
Shows families the complexity of caregiving, often revealing they need professional help.
A simple form that promises a call back within 60 seconds during business hours, or a text confirmation after hours.
Speed wins. Most agencies take hours or days to respond. You respond in minutes.
These magnets capture contact info first, before showing any results. That's how we convert curious visitors into qualified leads with intent. Once users submit their details, the system immediately delivers their results and begins automated follow-up via text, email, or phone.
The difference? An AI system that actually understands home care operations.
Not a generic chatbot. Not a CRM with "AI features." A complete operational system built specifically for home care agencies.
Turn leads into scheduled assessments and loyal clients with an AI stack that never sleeps.
Calls or texts every inquiry within 60 seconds, qualifies and books assessments automatically.
Handles onboarding, shift changes, and payroll notifications.
Tracks clients, visits, and documentation in one central system.
Generates EVV logs, visit reports, and care summaries automatically.
Keeps families updated via text, email, or voice.
Follows up for reviews and satisfaction tracking.
Multi-Channel Sync: All communication (SMS, calls, WhatsApp, and email) stays synced under one contact record. Families feel like they're talking to the same person, regardless of where they reach out.
Turn every inquiry into a scheduled assessment - without lifting a finger.
Inquiry comes in via website form, phone call, or ad
Instant call or text to the prospect - no delays, no missed opportunities
AI asks key questions: care level needed, schedule preferences, location, budget range - then books assessment directly in calendar
All communication, needs, and appointment details are captured in your CRM in real-time
Appointment reminders, confirmation texts, and check-ins all run automatically - no manual work required
Build your Home Care Command Center - everything connected and automated.
New inquiry → Instant call/text + care needs assessment within 5 minutes
Assessment scheduled → Confirmation + reminders + intake forms sent
Assessment completed → Care plan + caregiver match + start date confirmation
Care starts → Welcome package + caregiver intro + family portal access
First week complete → Satisfaction check-in + feedback request
Monthly reviews → Care plan updates + additional services offered
This is where most agencies break their systems. Here's how data flows seamlessly through your entire operation.
Lead fills out form on website → Webhook fires → Data hits automation platform (Make.com or n8n)
Contact record created in GoHighLevel → All custom fields populated → Tags applied based on lead source and qualification
AI voice agent initiates call within 60 seconds → Conversation transcribed → Key data (care type, availability, urgency level) extracted and updated in CRM → SMS/WhatsApp follow-up triggered
All activities tracked in GoHighLevel AI CRM → Weekly performance reports delivered → Monthly update calls to review CRM data and optimize workflows → Continuous improvement based on real results
All channels (SMS, iMessage, WhatsApp, Email, Voice) flow into single contact timeline → AI maintains conversation context across all touchpoints → Families never repeat themselves
Most agencies have the tools but lack the data architecture. When a lead submits a form, texts back, or calls in - all that data needs to flow seamlessly. One broken webhook = lost revenue. This map ensures every data point reaches the right destination.
Skip the trial and error. We'll build your complete CRM infrastructure with bulletproof data flows that actually work.
Build My System →These battle-tested automations will scale your operations, maximize client retention, and deliver exceptional care.
Automatically books assessments when inquiries come in
Result: 90%+ of inquiries get scheduled for assessment
Reminds caregivers of shifts and logs their check-in/check-out automatically
Result: Perfect EVV compliance and accurate payroll
Verifies hours worked and triggers payment automatically
Result: Caregivers paid accurately and on time, every time
Requests feedback after visits and captures positive reviews
Result: Steady stream of 5-star reviews
Automates entire caregiver onboarding process
Result: New caregivers onboarded in days, not weeks
Meet your 24/7 team that never sleeps, never forgets, and handles operations while you focus on growth.
Your AI team remembers every conversation across text, phone, and email - so no context is ever lost. Families feel like they're talking to the same person, regardless of where they reach out.
Handles new inquiries & books assessments
Responds to every inquiry within 60 seconds, qualifies needs, and books assessment appointments directly in your calendar
Manages shift changes and availability
Coordinates caregiver schedules, handles shift swaps, fills last-minute cancellations, and keeps everyone notified
Updates EVV logs & case notes
Tracks all visit check-ins/check-outs, maintains case notes, generates care summaries, and ensures compliance documentation
Communicates with families 24/7
Answers family questions, provides care updates, schedules appointments, and handles service requests around the clock
Sends reports & tracks KPIs weekly
Monitors key metrics, generates performance reports, identifies bottlenecks, and provides actionable insights
We'll build your custom AI agents with your voice, your knowledge base, and your workflows.
Build my AI Home Care Team →Your roadmap from setup to full automation.
The tools that power your home care automation.
Your central command center for clients, caregivers, and operations
Connects all your tools and automates workflows
Powers your AI phone system and text messaging
Email, docs, and collaboration
Electronic signatures for service agreements
Real-time communication with your care team
Transform your practice with an investment that pays for itself in the first month.
Perfect for tech-savvy agencies with time to implement
Get expert guidance to 10x faster results
For high-volume or multi-state operations
Start building your AI-powered home care agency today.
Let QWave Labs build your 24/7 home care AI team.
You don't need another "platform." You need a custom machine tuned to your market, services, and team.
We've done it for 20+ agencies. We'll do it for you.
Build your AI team and transform how your agency operates - from intake to scheduling, compliance, and communication. Deploy AI that qualifies inquiries, coordinates care, and communicates with families 24/7 while your team focuses on exceptional care delivery.